Teamwork in the office is made more seamless, thanks to Google’s cloud-based applications.
It was in September this year when Google rebranded its ten-year-old service Google Apps For Work (originally called Google Apps for your Domain) into G Suite. If, for some reason or another, you have no idea what G Suite is, consider this your tutorial about the important things you need to know about.
Defining G Suite
The G Suite is a set of cloud-based intelligent applications that businesses can use to improve productivity and data security as well as encourage collaboration.
And these are compatible with other programs such as Microsoft Office, Outlook, and other customer relationship management systems (CRMs) to make migration and synchronizations in the cloud a breeze.
G Suite’s basic plan is tagged at $5 per user per month. With that amount, businesses are entitled to a slew of benefits, the most important of which are listed below:
1. A storage of important files.
With Google Drive, companies need not worry about losing important files. This feature allows team members to upload data online, and have it accessed by any authorized team member through any device.
Conveniently, Google Drive can store up to 30 gigabytes of files – twice larger than the default storage, which is only at 15 gigabytes, offered by free Gmail accounts.
2. Ability to work using different devices.
So we already know that G Suite allows users to access files anytime and anywhere. Having said that, employees can choose to do so using whatever device, so long as they adhere to the company’s Bring Your Own Device (BYOD) policy.
Individuals who want to use G Suite from a mobile phone can take advantage of the app’s mobile device management (MDM) system to secure information by locking screens, creating passwords, or erasing confidential data when necessary. There’s no need to purchase and set up extra services for using MDM, as it comes for free with G Suite.
3. Easy team collaboration.
G Suite allows work to be done fast and accurate. How? Teammates can share files with one another and work on it together in real time.
G Suite can be synced with say, a payroll system to disrupt the tedious process of organizing all tasks of employee payments – from keeping track of hours, calculating wages, withholding taxes and deductions, printing and delivering checks to the filing of employee taxes while members of a payroll staff work on items simultaneously.
4. Centralized access control.
Companies using G Suite can protect their files by allowing individuals (such as team leaders and managers) to control who among his teammates can view, comment, or edit a file.
5. A company-branded email, user interface.
Branding is possible through using an email address with a company/business domain. This makes one’s email look professional, and credible so that employees such as sales representatives can get more customers, or for marketing representatives to easily gather necessary partnerships or sponsorships.
Companies availing G Suite can also customize the interface of Google tools. So instead of having the tech giant’s logo at the top left of users’ screen, users can modify it to the business’ logo and colors.
G Suite has a lot more to offer for businesses, some of which need no further elaboration.
For instance, unlike using a free Google account, G Suite users are entitled to 24/7 support via phone, email, or chat customer support.
The cloud-based app also provides a unified inbox for users to receive up-to-date messages or notifications from his/her personal Gmail, or other email accounts.
G Suite has recently added new features to increase users’ productivity. This includes more commands for its Voice Typing feature, allowing one to change text color, delete words, insert links and comments through natural language recognition.
The creation of an Action Item button lets users assign tasks for follow up in Google Docs, Sheets, or Slides; while Slack integration gives users the opportunity to bring files from Drive directly into the business messaging app, or create new Docs, Sheets, and Slides files right through the feature.
Google has long been in the business of collaborating with companies to improve work processes. This time, the tech giant has developed cloud-based solutions to help stakeholders deliver what’s best for consumers.